Job Description

General Summary of Position

Job Summary:
MedStar Health is looking for an Office Coordinator to join our team at MedStar Union Memorial Hospital in the Critical Care Unit.


This position is full-time and will be Monday - Friday from 8:00AM - 4:00PM. The Office Coordinator plans, organizes, and coordinates various department activities, functions, programs, or events. Performs diversified administrative duties such as typing, scheduling appointments, record keeping, database administration, etc. Maintains statistical data and distribution as required. May coordinate the day-to-day administration of the department and interfaces with staff and public.

Join one of the largest healthcare systems in the Baltimore-Washington metro region, also recognized as one of the ""Healthiest Maryland Businesses"". Apply today and learn how MedStar Health can be your next great career move!

Primary Duties:

• Answers telephone, screens and routes calls, takes messages and provides prompt and appropriate assistance to callers. Picks up, opens, and routes incoming mail and distributes correspondence and other material. Receives deliveries. May be required to transcribe minutes and take dictation.
• Arranges/schedules meetings, conferences, seminars, and other related activities for the department and supervisor. Plans, organizes, and coordinates special projects, programs, and/or events for the department.
• Collects and maintains statistics as needed. Maintains personnel records including licenses if applicable and prepares and submits personnel forms and processes job actions. Prepares and submits weekly payroll data sheets, collects, and distributes payroll checks and resolves payroll issues within the department.
• Monitors and orders supply and requests maintenance of office equipment. Monitors work order request and acts as liaison with vendors and negotiates and resolves problems/issues. Recommends equipment replacement and research replacement options. Obtains/maintains contracts with maintenance/repair companies.
• Processes check requests, travel requests, invoices, billing, and purchase orders. Prepares weekly or monthly statistical reports of charges to department budget and investigate variances. Maintains accurate database and filing systems for the department.

Qualifications:

• High School Diploma or GED.
• 3-4 years Administrative/secretarial experience including transcription experience.
• Strong working knowledge of Microsoft Word, Excel, and Access software applications.

This position has a hiring range of $23.19 - $38.49

Job Tags

Full time, Monday to Friday,

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