Job Description

Job Title: Special Events and Marketing Coordinator

Salary: $52,000

Benefits: Partial health insurance assistance; parking

About Us: Mexic-Arte Museum, the Official Mexican and Mexican American Fine Arts Museum of Texas, is dedicated to enriching the community through education programs, exhibitions, and the collection, preservation, and interpretation of Mexican, Latino, and Latin American art and culture for visitors of all ages.

The Role: Full-time salaried position with Mexic-Arte Museum. Office hours are 9-6 Monday through Thursday and 9-5 on Fridays. Should be available some evenings and weekends for special events and receptions.  The Special Events and Marketing Coordinator manages all of the Museum’s external communications and special events. The Coordinator will produce high-quality, professional, engaging information for communications products such as press releases, newsletters, brochures, and social media. Additionally, the Coordinator is responsible for keeping Mexic-Arte’s website up to date with photographs, pages, and text. The candidate must be able to adapt to changing environments, work under pressure, be punctual, and meet deadlines. This position reports to the Executive Director.

Candidate Background:

● Bachelor's Degree in English, Communications, Marketing, or Public Relations. Preference given to candidates with a Master’s Degree in these fields.

● Work experience in an arts or other nonprofit. Preference given to candidates with experience working in special events, PR, marketing, and/or communications.

● Reliable transportation and valid driver license

● Two years of events/marketing experience

Candidate Requirements:

● Ability to write, edit, and proofread press releases and newsletters

● Fluency in reading, writing, and speaking of both English and Spanish

● Proficiency in WordPress (the candidate will be asked to demonstrate this skill in the interview, as it is a daily requirement of the position)

● Comfortable with public speaking, both live and pre-recorded

● Experience managing multiple projects and delegating tasks to other staff members

● Excels at building relationships and networking with fellow professionals

● Experience with Bloomerang, Hootsuite, and Canva

● Mastery of Microsoft Word, Excel, and PowerPoint

● Skilled at content creation for social media, including basic photography

● Familiarity with City of Austin and TABC permit process

● Capable of managing event, social media, and organizational calendars

● Adept at organization, attention to detail, and juggling multiple tasks

● Basic capability in Photoshop and InDesign

● Knowledgeable about basic marketing concepts and strategies

● Appreciation for Latinx art and culture

Responsibilities:

● Event Management - Viva La Vida, La Fete de Cinco de Mayo, and more

○ Coordinating City of Austin permits

○ Design site plans to create a positive flow for an event

○ Vendor outreach and vendor curation for participation in market events

○ Liaison between the Museum and the City of Austin, vendors, rental companies etc.

○ Managing various aspects of events, such as run of shows, schedules, budgeting, ticket sales, catering, equipment rentals, entertainment, and volunteers

○ Maintain receipts and log all expenses on a monthly basis

○ Working with Development Coordinator to secure event sponsorships

○ Create agendas and lead event committees with numerous stakeholders

● Email Campaigns - Newsletter, E-Marketing

○ Creating evites for events, exhibitions, and programs

○Identifying targets for direct email campaigns

○ Tracking and analyzing data on campaigns

○ Writing and compiling monthly newsletters

○ Upkeeping contact list of members, media contacts, vendors, and sponsors

● Website - Management

○ Assembling, creating, and verifying content before release

○ Creating new pages for exhibits, programs, and events

○ Maintaining website and social media platforms

● Media Relations - Interviews, Press Releases, Communications Materials

○ Creating press releases about new exhibitions, events, and other notable occurrences

○ Scheduling interviews and features for digital, audio, and print media platforms

○ Take press interviews and clearly communicate information about events, programs, and exhibits

○ Managing Zoom, Bloomerang, and Square accounts

○ Collaborating with Graphic Designer to develop communications materials such as brochures, window wraps, and advertisements

○ Overseeing dissemination of communications materials

● Social Media - Facebook, Instagram

○ Developing content for social media platforms

○ Maintain content calendars for social media

○ Maintaining online presence

○ Manage social media for the digital Changarrito Residency in collaboration with the Curator

● Internships 

○Be responsible for the assignment of projects and professional development of one intern each semester

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